AI Voice Agent
Answers after-hours and overflow calls, books the appointment on the spot, and never sends a prospective patient to voicemail.
Built by a practicing clinician
Every call that goes to voicemail after 5pm is revenue walking out the door.
Velle Intelligence builds AI systems for med spas, aesthetic clinics, and small health practices — so no prospective patient hangs up unbooked and no dormant patient is forgotten.
Book a Free Strategy Call
30 minutes. No pitch deck.
24/7
Your phone answered, your calendar filled, while the clinic is closed.
The leak
The demand is already there. The operations are what lose it.
-
Calls after hours go unanswered
Aesthetic patients research and call in the evening. A voicemail greeting ends most of those inquiries for good.
-
The front desk can't be in two places
During treatments and check-ins, the phone rings through. Overflow calls are the ones nobody ever gets back to.
-
Dormant patients quietly stop returning
Injectables and laser series depend on repeat visits. Without follow-up, a lapsed patient becomes someone else's patient.
-
No-shows go unconfirmed
An empty chair is unrecoverable margin. Reminders and rebooking rarely happen consistently by hand.
What we build
Four systems, installed into the practice you already run.
Patient Reactivation
Automated outreach that brings dormant patients back in for the repeat treatments they were already due for.
Website & Booking
A conversion-focused site with online booking wired in, so interest turns into a confirmed slot without a phone call.
Lead Generation
Consistent new-patient flow, so the calendar stops depending on referrals and walk-ins.
Why us
A clinician who has stood at the front desk, not a software vendor.
Dino is a practicing dentist in Tucson, Arizona. Years inside clinical practice taught him where the money actually leaks: the call nobody picked up, the patient who never got a follow-up, the hour of chair time that went empty.
Velle Intelligence exists to close those gaps for aesthetic clinics. Every system we build is judged by one standard: does it hold up on a busy Tuesday with a full schedule?
Dino — Founder, DDS. Tucson, AZ
How it works
Three steps, and none of them are your job.
-
STEP ONE
A free strategy call
We look at your call volume, booking flow, and patient list, and name the biggest leak first.
-
STEP TWO
We build and integrate
Your voice agent, outreach, and booking are configured around your treatments and connected to the tools you already use.
-
STEP THREE
You start booking
Calls get answered, lapsed patients come back, and the schedule fills without added front-desk load.
Questions
Before the call
How long does setup take?
Most clinics are live in one to two weeks. The voice agent and reactivation campaigns come first, since they recover revenue immediately; a new site takes longer and runs in parallel.
Will it work with our existing booking software?
Yes, in almost every case. We integrate with the scheduling and CRM tools common to med spas and aesthetic clinics. On the first call we confirm your specific stack before anything is promised.
Does the voice agent sound robotic?
No. It speaks naturally, handles interruptions, and is scripted around your treatments and tone. You will hear it yourself before it ever answers a patient call, and anything it should not handle is routed to a human.
How is pricing structured?
A one-time build fee for the systems you choose, then a flat monthly fee for hosting, monitoring, and ongoing optimization. You get an exact number on the strategy call, not a quote later.
Am I locked into a contract?
Month to month after the build. If the systems are not earning their keep, you can stop. We would rather keep clients on results than on paperwork.
Find out what your missed calls are costing you.
One call, thirty minutes, a clear picture of where the revenue is leaking and what it would take to close it.
Book a Free Strategy Call30 minutes. No pitch deck. Opens in Calendly.